SINDH EMPLOYEES\' SOCIAL SECURITY INSTITUTION TENDER FOR THE PURCHASE OF MEDICINES

SINDH EMPLOYEES' SOCIAL SECURITY INSTITUTION TENDER FOR THE PURCHASE OF MEDICINES FOR THE YEAR 2015-2016 COST OF TENDER DOCUMENTS:

Rs. 2,000/= (Rupees Two Thousand Only) Non-Refundable

TENDER SELLING DATE:

From the date of publishing on

TENDER SUBMISSION DATE AND TIME:

On 15-06-2015 from 9.00 a.m. to 11:00 a.m.

TENDER SUBMISSION PLACE:

Office of the S.M.O Purchase, Aiwan-e-

-05-2015

Mehnat, SESSI Head Office, ST-17, Blocck-6,

Rashid Minhas Road, Gulshan-e-Iqbal, Karachi

TENDER OPENING DATE AND TIME:

On 15-06-2015 at 12.00 Noon

TENDER OPENING PLACE:

Conference Room 2nd Floor SESSI Head Office Karachi

NOTE:-

Tender will not be accepted after sealing of the Tender Box. Terms & Conditions

Offers shall remain open for 90 days from the date of opening. The bidders shall quote their prices inclusive of all applicable duties and Taxes and transportation etc. and all other expenses on free delivery to Consignee’s end. Price should be quoted in Figures & Words both, failing which the offer will be ignored. Note: Soft copy of the quotation shall also be given in ”Computer Disc” on following format of MS Excel.(In Technical Proposal Without Rate and in Financial Proposal with Rate). ITEM CODE

15

GROUP NO.

2

ITEM NO.

H

4

ITEM OFFERED

Tab. Abc 20mg

PACK SIZE

10's

QUOTED RATES

Figure

Words

36.00

Thirty Six

Trade Price

Retail Price

Drug Reg. No MANUFACTURER

ABC Pharma

1. GENERAL CONDITIONS & INSTRUCTIONS: 1.1 In this tender method of procurement will be “SINGLE STAGE TWO ENVELOPE” as per SPPRA rules 2010(Amended 2013). 1.2 The quoted rates must be valid up to 30-06-2016 and extendable for further three months or till placement of fresh contract, whichever is earlier. Page 1 of 6

1 .3

The tender shall be submitted with all documents in sealed envelopes. The envelope must contain tender inquiry No. on the top, the name of the Bidder should be affixed on the face of the envelope on the left side. The Bidder should prepare their Tender in form of Technical and Financial proposal separately. The envelope should be marked Technical Proposal and Financial Proposal as in BOLD and legible letters to avoid confusion. Both envelopes should be sealed and addressed to Commissioner SESSI Karachi and inserted in theTender box on the scheduled date and time.

1.4

Technical Proposal should have the following documents: I. Original Tender receipt (F-6). II. Photocopy of Pay Order/Demand Draft of Earnest Money/Bid Security in which amount should not be readable. III. Copy of the Bid offer without showing the rates. IV. Valid Manufacturing License, Valid Drug Sales License whichever is applicable. V. NTN Certificate. VI. Income Tax returns of last three years. VII. Professional Tax Certificate VIII. Sales Tax Certificate along with Sales Tax returns of last one year. IX. Valid GMP Certificate (Ministry of Health). X. Bidder should submit a sealed last financial year bank statement of more / equal than Rs 200 million in case of manufacture / importer and Rs 50 million in case of distributor. XI. Federal Drug Inspector report of the Manufacturer for last 03 years. XII. The Bio-availability/Bio-equivalence report should be submitted or a certificate of analysis and if that is not available then the Fedral Drugs Testing Lobortories certificate be submitted. Drug Registration Certificate of quoted products. Authority Letter:Only manufacturer / importer or there authorized distributor can participate in the tender. The distributor should submit authorization letter on original companies letter head, address to commissioner SESSI Karachi as par given format. In case of importer or their distributor, should submit the authorization from their principal otherwise the bid / offer shall be ignored.

XIII. XIV.

XV.

All bids must be accompanied by a bid bond, in the form of, Demand Draft/Pay Order, (from a Scheduled Bank in Pakistan) of not less than one per cent (1%) of the bid price in favour of Purchaser along with Financial Bid and do not attached or mention in their Technical Bid otherwise their offer shall be rejected straightaway. NOTE: Failing to conformity, comply or deviation from any of the above would result in Rejection of the bid.

1.5

Financial Proposal should have the following documents: I.

Earnest Money @1% in shape of Demand Draft/Pay Order (from a Scheduled Bank in

Pakistan) II. III. IV.

Original copy of the Bid offer with Quoted price. Printed Price List of the Manufacturer/ Importer indicating Trade Price and Retail Price which should be duly signed and stamped by the Authorized person of the Firm. Prices shall be quoted in pak rupees and should be less then trade price.

NOTE: Failing to conformity, comply or deviation from any of the above would result in Rejection of the bid. 1.6

The tender must be free from erasing, cutting and over writing. In case of erasing, cutting Page 2 of 6

and over writing, authorized person should initial it, duly stamped.

1 .7

The rates of each item should be written in figures as well as in words. Arithmetical errors will be rectified on this basis. If there is a discrepancy between the unit price and the total price that is obtained by multiplying the unit price and the quantity, the unit price shall prevail and the total price shall be corrected. In case of discrepancy the price in words will be authenticated and final.

1.8 Conditional Tenders/Offers / Additional terms & conditions / Modification in term &. Condition will not be considered / entertained / accepted. 1.9

.

Tenders shall be accompanied by earnest money @ 1 % of the value of stores quoted by them in form of Pay Order / Demand Draft in favor of Commissioner SESSI, Karachi.

1.10 The Earnest money shall be released to the unsuccessful bidders once the contract has been signed with the successful bidders or after expiry of validity of offer. 1.11

The Earnest money shall be released to the successful bidders once the contract has been signed with the successful bidders or the same will be converted into security deposit, on request made by the bidder and the balance will be required to be paid before award of the contract.

1.12 All Bidders should provide at least two samples free of cost of the quoted products. However highly expensive medicine sample can be shown as per demand. 1.13

The following words shall be printed prominently in English “SESSI” “NOT FOR SALE" on Outer box as well as on each strip / vial / tube / bottle etc etc.

1 .14

The tendered rate should be inclusive of all applicable taxes to Federal & Provincial Govt. or local bodies and will be deducted from the bills of the contractors / suppliers.

1.15

One “SAMPLE TENDER PROFORMA” is supplied with the list of items to be purchased. The items have to be quoted on the Performa; duly filled stamped & signed by the authorized bidder. Only those items shall, be typed on the Performa / separate Letter head (as per serial of Performa) for which the rates are to be quoted. Any alteration/ correction must be initialed and each page is to be signed and stamped at the bottom.

1.16

Schedule is prepared with the generic name; however the bidder may also mention the brand name against the generic name.

1.17

The dosage form, strength and pack size offered for bidding in the tender shall be those which are registered / approved by the Ministry of Health. The dosage form, strength and pack size quoted by the bidder shall confirm to the ones mentioned in the tender form.

1.18

All I.V infusions should be quoted with & without IV sets separately.(Registered with Govt).

1.19

Registration number, make or origin of the country of the drug must be mentioned for each item, for which quotation is given, otherwise it will not be considered.

1.20

The quoted rates once offered by the firms will not be changed during the contract period.

1.21

It is mandatory that drugs quoted are registered with the Federal Ministry of Health.

1.22

The supplies should be in commercial pack as per drug act 1976 and delivered at the Page 3 of 6

designated place by the authorized representative of the firm at the risk and cost of the supplier. Any breakage or shortage of stock will be recovered from the supplier. NOTE: The Bidder should categorically confirm the above in their offer. The bids submitted without the above desired confirmation and documents shall be rejected straight away. 2.

SPECIAL CONDITIONS:

2.1

The bidders shall quote their firm and final price both in figure and in words on free delivery basis to SESSI Hospitals and Circles and as per written instructions of Purchaser.

2.2

Distributor once nominated by the manufacturer / importer will be for the whole contract period and manufacturer / importer cannot change its distributor during the year in any case. In exceptional cases the tendering authority may approve changes.

2.3

No manufacturer / importer shall authorize their distributor / agent / any firm or person to quote the same item, which the manufacturer is quoting itself in any tender. Failing those offers of both the manufacturer as well as other bidder shall be ignored. The supplier must provide all the medicines within 30 days from the date of issue of purchase order.

2.4

Late delivery (LD) charges @ 2% will be deducted from every 30 days from the supplied items after expiry of original delivery period. After 60 days of non compliance of purchase order the institution has right to purchase those medicines from open market and risk and cost shell be deducted from the bill of supplier. Moreover 10% amount of non executed items will also be deducted from security deposit.

2.5

2.6

Part payment and part supply will be admissible. The payment against the supply orders will be made within 30 days from the date of delivery and submission of invoice in triplicate along with sales tax invoice etc.

2.7

If any of the firm / supplier will not supply the medicines after getting award of contract the whole security deposit shall be forfeited along with black listing.

2.8

For each alternate offer no separate tender is required. The bidder may quote alternate offers against the same item code. However the earnest money should be deposited for the maximum bid/offer among them.

2.9

The manufacturer/importer of sub-standard adulterated spurious, counterfeit, misbranded or contaminated medicine(s) item(s) etc., may be black listed by the competent authority as per judgment of the drugs court or any other authority whose decision will be final and in accordance with the offence and hence their earnest money may not be released till the case is decided by the court or any other authority.

2.10

If goods are declared sub-standard the Manufacturer and their Distributor are equally responsible and are bound to supply additional quantity of whole batch free of cost.

2.11

The Technical evaluation carried out by the Formulary Committee will be final. The technical evaluation will be based on following:  Conformity, comply and documents provided by the bidder.  Samples provided by the bidder.  Recommendations from the concern Consultants / Dr’s.

Page 4 of 6

2.12

If a sample of a batch of drug or item is declared in contravention of section 3 I 23 of drugs act 1976 on the basis of test analysis report of CDL, Karachi or on presence of any foreign particle seen by the competent authority, Those will be destroyed and payment will not be made to the supplier. The supplier will be responsible to provide the fresh stock of standard quality within 45 days against the rejected batch. Otherwise amount equivalent to the supplied quantity of defective goods will be deducted from their bill and action will be initiated against the offending firm according to the Drugs Act. 1976 on terms and condition of the tender, which ever is applicable.

3.

PURCHASER’S RIGHT TO VARY QUANTITIES The authority reserves right to increase / decrease or delete the quantities of medicines / drugs / etc. at the time of award of contract and also reserves the right to enhance the quantity of goods / services originally specified in the schedule of requirement without any change in unit price or other terms and conditions of goods at any time during contract period.

4.

PURCHASER’S RIGHT TO ACCEPT ANY BID AND REJECT ANY OR ALL BIDS: The Competent authority reserves the right to purchase full or part of the store or ignore / scrap / cancel the tender as per relevant rules of SPPRA-2010.

5.

SECURITY DEPOSIT: The successful bidders will have to deposit the requisite security in the shape of a Pay Order / Demand Draft at 1% value of the purchase order amount. The same will be released after successful completion of purchase order. After the acceptance of the contract/purchas by the Vendor, a purchase order may be issued during the validity period and if offer is not accepted by the Vendor, the Earnest money/Security deposit shall be forfeited to the Government Accounts.

6.

SHELF LIFE REQUIRED: No supply will be accepted having expiry date less then 90% of shelf life for the National manufacturer and 80% for imported items (wherever applicable). The drugs / medicines should have shelf life of 90% for national manufacturer and 80% for imported items.

7.

UNDERTAKING on Rs.100/- Non Judicial Stamp Paper

7.1

I/we read / understand the conditions specified in the tender inquiry and undertake:

7.2

That I/we will remain bound to supply any item as an additional quantity at the same rate on which said item I/we have supplied during the contract period.

7.3

That I/we agree whether our tender accepted for total, partial or enhanced quantity for all or any single item.

7.4

I/we also agreed to supply and accept the said item at the rates for the supply of contracted quantity within the stipulated period shown in the contract.

7.5

I/we understand and ensure for the supply of quality medicines. I/we also agree to supply the 100% additional quantity without any additional charges, if the supplies/part of the supplies declared sub-standard.

7.6

I/we undertake that, if any of the information submitted in accordance to this tender inquiry found incorrect, our contract may be cancelled at any stage on our cost and risk.

7.7

I/we undertake to deposit the Drug Testing fees per batch to the Provincial / Central Drugs Page 5 of 6

Testing Laboratories, the said fees will be deposited directly to PDL / CDL, if the assignment given to the said laboratories. 7.8

I/we undertake that, I/we will replace the drugs three month before its expiry.

7.9

I/we undertake that, I/we have never been black listed.

8.

TERMS AND CONDITIONS ACCEPTANCE CERTIFICATE

I / we, M/s._______________________________________ is hereby confirmed that we have carefully read all terms and conditions of the tender and also agreed to abide SPPR2010 for procurement of Drugs during the validity of the tender. Signature of Vendor ________________________________________ Name of Authorized Person __________________________________ Designation ______________________________________________ Seal and Address _________________________________________ Tel No.______________ Fax No. ______________ E-mail address ________________

Witness 5) Name____________________________ Signature ___________________________ 6) Name____________________________ Signature ___________________________

9. Specimen for Authorization letter by Manufacturer/Importer for their Distributor: I/we, M/s.__________________________ hereby authorize M/s. ________________________ address ___________________________________________ as our authorized Distributor for Sindh Employees Social Security Institution for the financial year of 2015-2016. We give undertaking that if there is any sub-standard adulterated spurious, counterfeit, misbranded or contaminated and short supply of medicine(s) item(s) by our Distributor, we will be responsible for the same. We also undertake that we have read and understood the terms and conditions of the tender enquiry. Signature of Manufacturer / Importer _______________________ Name & Designation.___________________________________ Address: _____________________________________________ Note: i) iii)

All the above said instructions must be read carefully for compliance. Department reserves the right to ask and verify any document with original to assess the geniuses of submitted information. Page 6 of 6